Job Details

Executive Assistant

Location NEW YORK , New York , United States
Category Administrator
Job Opened June 29th, 2020
Education Bachelor's Degree
Job Number 20000226
Job Type Full Time

job description

What This Position is All About


As the Executive Assistant to the CFO, you will perform general administrative functions and provide high-level support and special project support when required. You will be responsible for the professional,customer service centered, effective, and efficient management of the office of the CFO. You will communicate with internal and external clients in a way that is consistent with the CFO's goals and objectives.

Who You Are:
  • Generate a variety of approaches to problem solving including new and novel ideas while constantly looking for opportunities to improve the way things are done
  • Act promptly in routine situations and sees a clear plan of action to positive results
  • Demonstrate ease in flexing all communication styles and managing multiple priorities 

You Also Have:
  • Bachelor's Degree 
  • A minimum of 2 years executive assistant experience or 5 years administrative assistant experience
  • Proven time management skills and comfortable managing multiple projects with shifting priorities

  • Proficiency in Microsoft Office Suite; experience with Google Drive considered an asset

  • Strong organizational skills and attention to detail

  • Excellent communication skills; both verbal and written


As The Executive Assistant, You Will:

  • Conserve and maintain CFO's time and appointment schedule by planning and scheduling meetings and conferences
  • Coordinate complex domestic and international travel arrangements, prepare detailed itineraries/agendas, and process travel expenses
  • Organize and plan department conferences and other events including the arrangement of all airfare, hotel and ground transportation as well as all meals and entertainment
  • Provide appropriate preparation and briefings prior to each meeting
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner using one's time efficiently
  • Screen and prioritize mail and incoming calls, take detailed messages, direct calls, place outgoing calls and answer questions not requiring executive attention
  • Accurately prepare and file expense reports and invoices in a timely manner
  • Develop and maintain organizational systems for efficiency and accuracy as delegated, including organizing, indexing and tracking files
    Compile, print and distribute daily and monthly reports
  • Act as a liaison between all departments and executives regarding schedules and correspondence
  • Maintain and update contact list

Your Life and Career at HBC:

  • Be part of a world-class team; work with an adventurous spirit; think and act like an owner- operator!
  • Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate
  • A culture that promotes a healthy, fulfilling work/life balance
  • Benefits package for all eligible full-time employees (including medical, vision and dental).
  • An amazing employee discount

Thank you for your interest with HBC. We look forward to reviewing your application.


HBC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HBC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


HBC welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.

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