Job Details

Executive Assistant, , Merchandising & Marketing

location NEW YORK , New York , United States
category Merchandising
Job Opened August 9th, 2018
Education Bachelor's Degree
Job Number 18000A1Z
Job Type Full Time

job description

Who We Are:
HBC is a diversified global retailer, focused on driving the performance of high quality stores and their all-channel offerings, growing through acquisitions, and unlocking the value of real estate holdings.

Founded in 1670, HBC is the oldest company in North America. Our portfolio today includes formats ranging from luxury to premium department stores to off price fashion shopping destinations, with more than 480 stores and over 66,000 employees around the world.
Our leading banners across North America and Europe include Hudson’s Bay, Lord & Taylor, Saks Fifth Avenue, Saks OFF 5TH, Galeria Kaufhof, the largest department store group in Germany, and Belgium’s only department store group Galeria INNO.

We have significant investments in real estate joint ventures. HBC has partnered with Simon Property Group Inc. in the HBC Global Properties Joint Venture, which owns properties in the United States and Germany. In Canada, HBC has partnered with RioCan Real Estate Investment Trust in the RioCan-HBC Joint Venture.

A truly global corporate citizen, HBC is committed to responsible business practices to bring about positive change, and we work hard to shape a sustainable future for people and the planet. Our philanthropic initiatives help create healthy families, strong communities, and sport excellence in the cities and countries in which we operate around the world, while striving to create innovative programs and resources that provide flexibility for work-life balance in order to maintain a positive working environment

What This Position Is All About:
As the Executive Assistant, Buying Designer and Handbag Office, you are accountable for coordinating the activities of several leaders within the department. The Executive Assistant performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the office’s team and leaders.

Who You Are:

  • You get things done by engaging in high level teamwork and flexing your interpersonal skills. 
  • You are organized and able to handle multiple tasks with a sense of urgency.
  • A natural problem-solver, who is also intuitively analytical and creative.
  • Ability to work in a fast-paced work environment. 
  • Ensures confidentiality, diplomacy and tact at all time. 
  • Strong oral and written communication skills. 

You Also Have:
  • Bachelor’s degree or equivalent combination of education and experience. 
  • Minimum of two years relevant experience working with an executive office team and providing service to the public. 
  • Intermediate to expert level competence with MS Office, Google Suite and database applications. 
  • Strong attention to detail 
  • Excellent problem solving ability 
As The Executive Assistant, You Will:
  • Manage calendars - prioritizing appointments and proactively resolving scheduling conflicts. 
  • Makes travel arrangements required, including booking flights, hotel accommodation, car rental, and providing directions.
  • Responds to phone, email and in-person inquiries – providing general information and referring inquiries to appropriate sources based on a broad knowledge of procedures, protocols and personnel. 
  • • Organizes and schedules meetings, including contacting participants, booking rooms, ordering refreshments, and arranging for parking as required.
  • Organizes special events as required by the leader’s office which includes invitations, facilities, and catering arrangements. 
  • Provides support to various meetings the leaders chairs by typing and distributing minutes, preparing agenda packages, arranging meeting dates/times/rooms, contacting participants, and extensive follow-up on items as needed. Attend meetings, as required, to record minutes. 
  • Completes and submits expense claims. 
  • Maintains comprehensive records on budget expenditures for the cost center. 
  • Maintains records regarding vacation and leaves for staff reporting on the department.
  • Prepares the leader’s calendar and a daily folder that contains the relevant and pertinent meeting material as identified by the leader. 
  • Have the ability to assist and help create presentations and decks for the fashion office.

Your Life and Career at HBC:
  • Be part of a world-class team; work with an adventurous spirit; think and act like an owner- operator!
  • Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate.
  • A culture that promotes a healthy, fulfilling work/life balance
  • Benefits package for all eligible full-time employees (including medical, vision and dental).
  • An amazing employee discount

Thank you for your interest with HBC. We look forward to reviewing your application.

 

HBC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HBC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

 

HBC welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.


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